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Taxation of Employee Expenses

13 December 2017      Michael Edwards,

Members may recall that HM Treasury (“HMT”) launched a Call for Evidence regarding the taxation of employee expenses earlier in the year.  BUFDG submitted a response based on a survey of members.  HMT have now released a report on the basis of the contributions made by stakeholders that can be accessed via this link together with proposals for action announced with the Budget a couple of weeks ago.  The main message that HMT have taken from the exercise is that the rules are still fit for purpose and continue to reflect the expenses employees incur so that a fundamental reform to the tax relief for employee expenses is not warranted or necessary at this time. Therefore, the government has no plans to do so.

However, as announced at the Budget, the government has decided to introduce changes in certain areas where respondents raised specific concerns:

  • Self-funded training – The government will consult in 2018 on extending the scope of the tax relief currently available to employees and the self-employed for work-related training costs, to support lifelong learning and retraining.
  • Subsistence benchmark scale rates – To reduce the burden on employers, from April 2019 they will no longer be required by HMRC to check receipts when reimbursing employees for subsistence using benchmark scale rates. From the volume of queries that I have received around this topic from members recently, I would infer that this change will be particularly welcome.  However, it does not apply to actual amounts reimbursed, or reimbursements made under agreed bespoke scale rates and industry-wide rates.
  • Subsistence overseas scale rates – From April 2019 the existing concessionary accommodation and subsistence overseas scale rates will be placed on a statutory basis, to provide greater certainty for employers.

Guidance and claims process for employee expenses – HMRC say they will work with external stakeholders to improve the guidance on employee expenses, particularly on travel and subsistence and the process for claiming tax relief on non-reimbursed employment expenses. Although I will be joining in as a BUFDG representative, there is an opportunity to get involved in this work should individual members wish to do so; expressions of interest may be made to: employmentincome.policy@hmrc.gsi.gov.uk    



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